GOWERTON COMMUNITY COUNCIL

CYNGOR CYMUNEDOL TREGŴYR

Minutes of the Meeting of Council held at via Microsoft Teams at 7.30pm on Wednesday 6 January 2021

 

 

PRESENT:  Councillors Susan Jones, Ann Guard, Ros Holt, Viv Davies, Amanda Guard, Gareth Evans, Paul Emmerton, Barbara Small, Linda Bolchover, Lyneth Snodden-Howells, Elwyn Gedrych Peter Morgan

Clerk to the Council:  Allison James.

 

77.        APOLOGIES FOR ABSENCE – None

 

78.        DISCLOSURES OF INTEREST FROM MEMBERS:  Cllr V Davies expressed an interest in the planning application at William Bowen Close.

 

79.        MEETINGS WITH: None held due to Covid-19 restrictions.

 

70.   TO RECEIVE ANY PUBLIC REPRESENTATION – Councillor Ann Guard raised a question on behalf of a resident from Gorwydd Road, Gowerton.  A strong burning smell is coming from the Recycling Place in Waunarlwydd.  Clerk to contact Huw Morgan from Swansea Council to request an air pollution reading.

 

81.  COUNCIL MINUTES: 2 December 2020.

a)  The Minutes were accepted as a true record.

b)  Matters Arising: The written report of the Clerk regarding matters arising and subsequent actions taken were noted.

 

82. TO RECEIVE THE REPORT BY THE WARD MEMBER:

 

Cllr Jones gave the following report:

 

December 2020. Report for Community Council.

 

Hopefully, you have all had a good Christmas and I wish you all a Happy Healthy and Safe 2021.  It has been a very strange and unusual period of celebration. I hope we can all look forward to getting back to some kind of normality.

 

I have attended meetings on Teams.  There has been a decision to join Children’s Social Services Scrutiny Board and Adult Services Scrutiny to allow Officers to concentrate on the Covid 19 Pandemic.  We were given an update from David Howes, Councillor Clive Lloyd and Councillor Elliot King which highlighted the serious situation.

 

I also attended Gowerton Comprehensive School Governor meetings again on Teams.  I would like to put on record appreciation for Mr.Nigel Jones(Headteacher) and his staff for their organisation and consideration for the pupils during this pandemic.  The wellbeing of the School Community has been greatly considered during this awful situation.

 

During this month we have again been supported by Nomad Bar and Kitchen with the provision of Christmas Lunch on December the 13th. for over 60 people in the village and these were delivered by volunteers from the Cricket and Rugby Club.  The Co-op have once again provided their support by supplying Chocolates, Asda provided Christmas Crackers, and both Asda and the Rugby Club provided mince pies for people. The children from the Primary School contributed by drawing pictures for delivery. A great effort by all those involved.

 

Christmas Day Lunches were also provided on Christmas Day free of charge by Gowerton Conservative Club with deliveries by volunteers including Alex Vicar of St.John’s Church.  Again, more support from the Co-op and many suppliers of the Conservative Club who donated financial support. Another resident provided Christmas Masks for the local residents. A big thank you to Peter and Lynne Carey for all their help with this meal.

 

During December I had quite a few boxes of chocolates donated by a resident to be given to deserving individuals which I delivered. This again was another kind action by a lovely family who live in Gowerton.

 

It was very sad to hear of the passing of Mr.Cosmo Cheifo on the 27th. Of December.  He served on Gowerton Community Council for a time. My thoughts go to Sue his wife and Lucy his daughter at this sad time.

 

During the Christmas period, I have received many complaints regarding the Dog Fouling Bins and the collection of these.  I would again appeal that dog walkers take responsibility to take their poo bags home if the bins are full and not to deposit them on the lid of the existing bins.  This is a horrendous situation which should be avoided if possible.

 

There has been an ongoing issue with the rubbish collections on Clos Helyg over many months and this is ngoing to be monitored by the Authority to address this. 

 

It was good to hear that the Cricket Club were successful in obtaining a grant to assist them in the current pandemic. I passed information onto them from Welsh Government.

 

The lights have been installed from Mount Pleasant to the village which I paid for out of my Community Budget. This will allow people to safely use the Public Right of Way.

 

There was a flooding issue on Cecil Road that was addressed by the contractor of the Ysgol Gyfun Gwyr build.  There are ongoing disruptions on Park Road with traffic lights. There are also predicted traffic diversions at the end of January for the joining of utilities for the new building.

 

I also dealt with individual issues for people in the village.

 

During this second lockdown I have again been ringing people to see if they need any help and can I ask you all to let me know if you know of any resident that requires any assistance or advice.  This is another trying time that needs us all to be kind and work for the good of the village.  Your support to all the local businesses is essential for the future.

 

 

 

83.  TO RECEIVE THE REPORT OF THE CHAIRPERSON

 

Cllr Paul Emmerton did not give an official report but wished everybody a Happy and Healthy New Year.

 

 

84. REPORT OF THE CLERK

 

1.         Instagram Account – we currently have 216 followers and 72 posts. Noted

 

2.         Lights will be taken down and stored with Bowen Hopkins. Bill expected for around £5000.  Hopefully, we will put even more lights up next Christmas, budget permitting. Noted

 

3.         Quote from Welsh Hearts for defibrillator as follows:

 

The usual cost for an SP1 IPAD Defibrillator is £1195.00 however taking into account our £200 donation, the required minimum donation for the Defibrillator alone is currently £995.00.

Included in the £995.00 is: Defibrillator
AED Battery
Carry Case
2 Sets of AED Pads - we thereafter provide you with free pads as and when they are required.
2 AED Starter Kits
FREE Defibrillator Awareness and CPR training session for up to 50 people – a HUGE saving!

In addition, the package offers we are able to provide you are: SP1 IPAD Defibrillator & Internal Wall Hanger minimum donation £1045.00
SP1 IPAD Defibrillator & Internal Unlocked White Cabinet £1095.00
SP1 IPAD Defibrillator & External Unlocked Stainless Steel Cabinet £1395.00 (£100 extra if being placed in an old phone box)

 

Action – Clerk to contact Swansea Health Solutions to confirm we can fix the unit to the outside wall, then to order the debrillator and external cabinet at £1395.00
 

 

 

 

 

 

 

                                                                                               

 

 

84 (B)  FINANCIAL MATTERS

 

84

04/12/2020

HP Ink

14.99

3.00

17.99

85

14/12/2020

Bay Landscapes Ltd

287.92

57.58

345.5

86

20/12/2020

HMRC

279.85

0

279.85

87

21/12/2020

Monthly Phone allowance

24.1

4.81

28.91

88

25/12/2020

Clerk Salary

802.24

0

802.24

           

 

 

 

A.  Budget Commitment 2020/2021 – update

 

The following table indicates spending to date during this financial year:

 

 

 

Budget monitoring report as at 25 December 2020

           
           

Description

Code

 

Actual spend to date

 

Est'd spend by year end

           

Salary

S

 

6815

 

9221

Tax/NI

HMRC

 

1467

 

2200

Clerk Expenses

CE

 

2560

 

2790

Chair Allowance

CA

 

500

 

500

General Admin

GA

 

1944

 

2916

Subs/Audits/Fees

SAF

 

1103

 

1103

Remuneration

R

 

0

 

150

Grant Aid

GR

 

1800

 

3000

Grounds Maintenance

GM

 

2788

 

4000

Floral Displays

FD

 

3162

 

3162

Events

E

 

692

 

5692

S137 payments?

   

0

   
           

Total to 25/12/20

 

 

22831

 

34734

 

 

 

 

   
           

 

B.  Financial Transactions

 

Tables C.1 and C.2 indicate the “estimated” expenditure for the present financial year. Together with the actual out-turn for the last financial year.

 

The “actual” columns are taken from accounts for audit, whilst the “estimated” columns arise from decisions regarding precept requirements.

 

I have assumed that Council will wish to maintain the current level of expenditure and have included provisional sums reflecting decisions taken at past meetings.

 

“Subs/Audits/Fees”                 Inc. Ramblers Association, SLCC, NALC, One Voice Wales, Zurich, LCAS, CPRW,                                                 Woodlands Trust and other Fees.

 

General Admin”                      Inc, Office Provision, Telephone charges, Property Rental, Car Allowances,

                                                Stationery, Production of Newsletters, Insurance Cover.

                                                Office Equipment purchases, Elections and Chain of Office maintenance.

 

“Audit Fees”                            Internal and External Audit Fees.

 

“Amenity”                                Inc, Annual Ground Maintenance Contract, Provision of Summer and Winter Floral

                                                Displays, Landscape Projects.

 

                                                Public seat provision, Footpath maintenance, and Litter Control.

C.        Income & Expenditure

 

C.1  Expenditure

 

 

 

Total Expenditure                                  37269                           22831                        33028                   34019

 

 

C.2 Income

 

   

2019/20 Actual

 

2020/21 to Jan 21

 

2021/22 Estimated

             

Precept

 

33869

 

33869

 

33869

Bank interest

62.2

 

0

 

0

VAT

 

3344.74

 

2470

 

2500

Other

 

269.01

 

3121

 

300

             

Total Income

37544.95

 

39459.5

 

36669

 

 

 

Reserves at 3 January 2021                               £27810

 

 

 

D  Council Tax Base/Precept Requirement for next financial year

 

Members are aware that properties are to be banded from “A” to “I” and that any precept raised by Council has a direct bearing on the Council Tax borne by residents.  The current Council Tax Base for Gowerton has been calculated by the City and County of Swansea Finance Department at 1992 which is an increase of 20 Band D dwellings since last year. The method of calculating Council Tax per property is by formula.

 

Last years precept remained the same as the previous years due to the tight financial restraints on City and County of Swansea’s budgets.

 

 

 

 

Year                 Band D Dwellings        Council Precept           Average Band D              Precept Claimed

 

2019/20             1951                             £33,869                        £17.36                              £33,869

 

2020/21             1972                             £34,234                         £17.36                              £33,869

 

2021/22             1992                             £34,581                         £17.36                             Proposed £33,869

 

 

E  Summary and Recommendation

 

To repeat the existing precept for the next financial year is a viable option and in the current financial climate, it would need to be seriously considered.

 

It would also be a possibility to increase the precept but I do not recommend cutting the precept at this time.

 

It is necessary to inform the Director of Finance of the precept requirement by 31 January 2021.

 

 

 

 

 

84(c) CORRESPONDENCE

 

 

2/12/20

 

Email from One Voice Wales – Grant funding for Volunteer Groups.

Email from CCOS Planning – weekly planning list.

Email from CCOS Planning – Decision List

 

7/12/20

 

Email from Cllr V Davies regarding nuisance phone calls.

 

8/12/20

 

Email from One Voice Wales regarding December training sessions.

Email from Cllr Jones re Gowerton Project – Jennifer Barfoot

Email from One Voice Wales regarding online training sessions.

Email from One Voice Wales – News letter.

 

9/12/20

 

Email from CCOS – precept letter.

Email from One Voice Wales – newsletter

Email from One Voice Wales – update on UWP2

Email from CCOS – weekly planning list

Email from CCOS – weekly decision list

 

10/12/20

 

Email from One Voice Wales – Grant funding for Volunteer Groups.

Email from One Voice Wales – job advertisement.

Email from Bay Landscapes – Invoice for November and Xmas Tree

Email from Alan Hughes CCOS – confirming floral display order

 

11/12/20

 

Email from Mark Davies CCOS – confirming order of corrective sign for notice board.

Email from One Voice Wales – update on UWP2

 

14/12/20

 

Email from One Voice Wales – Survey aimed at older carers in Wales.

 

15/12/20

 

Email from One Voice Wales – Xmas shut down dates.

Email from One Voice Wales – Save a life Cymru

Email from One Voice Wales – MAFA

 

 

16/12/20

 

Email from CCOS – weekly planning list.

Email from CCOS – weekly decision list

Email from Tonia Antoniazzi – Openreach Community Fibre Partnership

 

17/12/20

 

Email from Samuel Hadley – Llangennech and Heart of Wales line update

 

 

85. QUESTIONS FOR BUSINESS

 

1.    It was suggested in the last meeting that we purchase some trees for the village in conjunction with the Countryfile Project.  Possibly to be planted along the link road in Gowerton, or between Woodlands and Gorwydd Road, and possibly near Mount Pleasant. Clerk to contact Martin Bignell for advice on trees and location. Budget allocation of £500. 

 

2.    Remuneration – 10 out of 12 Councillors stated that they do not want to claim their renumeration allowance.  This is a saving of £1500.  It was suggested that we use this saving towards a project for the village.  Cllr Guard suggested purchasing some benches. Clerk to email Gareth Davies in Swansea Council Highways Dept to check on installation regulations. Recycled plastic benches were discussed as being preferable to wooden benches.  Clerk to get some quotes.

 

3.    Defibrillators – It was decided to order one defibrillator after previous discussions. Clerk to contact Swansea Health Solutions to request permission to put it on the side of their building.

Current list of defibrillators in Gowerton are as follows:

 

Gowerton RFC – outside

Rechabite Hall – Inside

Elba Sports Complex – Inside

Gowerton Library – Outside

Gowerton Comprehensive School – Inside

 

Free training sessions are provided. Clerk to arrange in Rechabite Hall when Covid 19 restrictions are lifted.

 

Cost will be as follows SP1 IPAD Defibrillator & External Unlocked Stainless Steel Cabinet £1395.00

 

4.    Cllr Small confirmed that over 70 free lunches were provided on Christmas Day to the vulnerable people of Gowerton.  Thank you to Peter Carey, his wife and staff for all their kind efforts in getting these out to people in the village.

 

5.    Cllr Emmerton said that he had received many compliments about the Christmas lights provided by Community Council on businesses in the village. It was suggested that we purchase a tree for the triangle of land in the centre of the village. Clerk to check with Bowen Hopkins if there is an electricity supply there. Get in touch with Rob Morgan of Gower Fresh Trees to price a tree to dig up and plant.

 

Cllr Emmerton said it might be a good idea to get additional pea lights for the trees in the triangle of land which could be looked at next year, when we look at getting lights for the new planted xmas tree.

 

6.    Cllr Holt and Cllr Evans both expressed their condolences following the sad news of Cosmo Chiefo’s passing.  Mr Chiefo served on Community Council for a period of time. Our thoughts go out to his wife and family.

 

7.    Cllr Amanda Guard expressed concern about the amount of rubbish that is on Pont y Cob Road.  It was suggested that we order litter pickers and hoops for each Councillor. Clerk to order these.

 

8.    Cllr Jones is obtaining a map of footpaths in order to convert to a PDF document to put onto Community Council website.

 

9.    Cllr Evans wanted to mention the passing of a colleague and friend from One Voice Wales. Mr Bob Barton from Denbyshire. He sends his condolences to Mr Bartons family.

 

10.   Cllr Evans said that all trees at 9 Bishwell Road have not been cut down but it is looking much better. However, there are still some cars left there and more work needs to be done to make the property look less of an eyesore.

 

11.   Gorwydd Road site – no progress has been made on planning. There is an issue with Japanese Knotweed and with the mine shafts apparently.  Any complaints with the site can be directed to Cllr Sue Jones.

 

12.   Cllr Howells said that there are still ongoing problems with parking on Sterry Road outside her property and she will continue to contact Swansea Council.

 

 

 

 

 

86.  PLANNING MATTERS

 

PLANNING APPLICATIONS

 

Application No: 2020/2453/FUL

Date Registered: 03.12.2020 Electoral Division: Gowerton - Area 2 Status: Being Considered Map Ref: 258422 196392

Development Type: Householder Location: 17 William Bowen Close, Gowerton, Swansea, SA4 3HE

Proposal: Single storey front extension, conversion of garage to living accommodation, single storey rear extension and fenestration alterations Applicant: Mr Owain Twitchett

 

No objections.

 

 

 

 

 

 

Meeting closed at 8.54pm

 

 

 

                                                                                                Chairperson                                                                            

………………………………

 

 

 

 

 

 

 

 

 

 

Contact us today!

If you have any queries or wish to make an appointment, please contact us:

 

Clerk:

Allison James

0754 5251945

Gowertoncommunitycouncil4@gmail.com